Corporate Flower Contracts: What to Agree Before You Order

Corporate flower contracts set out how a business and its flower supplier will handle agreed orders: bouquet requirements, spending limits, approvals, delivery and payment. Before committing, make sure the written terms distinguish regular office arrangements from individual gifts, and confirm which services the supplier actually offers.

If you are arranging flowers for colleagues or business contacts in Russia from abroad, start with a clear brief for the orders you need. Turboflora delivers flowers across Russia; formal contract terms, recurring arrangements and any business paperwork requirements should be discussed before you rely on them. The checklist below helps you turn a general request into details that can be reviewed and confirmed.

Define what the agreement needs to cover

Separate your requirements into everyday office flowers, calendar occasions and individual gifts. A reception arrangement has to suit its display position; a birthday bouquet has to suit a person. Record the purpose, destination, intended recipient and expected frequency for each category, so a single phrase such as “corporate flowers” does not hide several different briefs.

For regular orders, ask how each delivery would be authorised and whether dates must be confirmed individually. A planning calendar is useful, but it should not be mistaken for an accepted order. Identify who can approve the bouquet, who can change the address and who has the final say if the original selection is unavailable.

If you need a formal contract, ask about its availability and review the proposed terms before committing. Check duration, changes, cancellation provisions and responsibility for supplying accurate recipient details. Keep agreed terms somewhere accessible to the people placing orders, especially when an assistant or office manager may take over during leave.

Write a bouquet brief that a florist can use

Describe where the flowers will go before choosing their appearance. For a meeting table, a low arrangement helps people see one another; for a reception desk, consider the space needed for visitors and paperwork. State whether a suitable vase is already available, and ask what the selected bouquet requires rather than assuming a container is included.

For gifts, give a preferred palette, an approximate visual size and any flowers or fragrances to avoid. Scent can be distracting in a shared room, so ask about less fragrant choices where appropriate. You can use the bouquets catalogue to identify a direction, then explain which features matter most: colour, shape or particular stems.

Record what may change only with your approval. If a particular flower or colour is essential to the occasion, say so explicitly. A photograph helps communicate the style, but it is still worth describing the important details in words. If stem count matters, confirm it too: in Russian gifting etiquette, even counts are traditionally associated with mourning.

Bouquets we can deliver

Bouquet of 1 yellow sunflowers

$13

Bouquet of 1 white lilies

$19

Bouquet of 1 pink lilies

$19

Bouquet of 3 gerberas mix

$20

Set approval rules, budgets and payment expectations

Give each order an approved spending limit and clarify whether delivery belongs within it. Decide who can authorise an increase or a different bouquet before there is a deadline to meet. For a business with several departments, a simple record of the requester, occasion and approval helps prevent two people ordering flowers for the same recipient.

Do not assume that a corporate agreement includes credit, invoicing, discounts or a particular set of accounting documents. Ask what is available and have your finance team specify what it needs before ordering. The guide to expensing flowers in Russia can help frame those questions, but the required paperwork should be confirmed for your purchase.

Turboflora's online checkout uses CloudPayments. If you are paying from outside Russia, check the options displayed at checkout; acceptance of every foreign card cannot be guaranteed. Resolve the payment method before coordinating a time-sensitive office presentation, and keep your internal purchase approval separate from confirmation that the flower order itself has been accepted.

Make delivery instructions precise enough to follow

List each delivery address separately, with the recipient's phone number and any relevant entrance or reception instructions. Write the requested date and time in the destination city's local time, particularly when coordinating from abroad. If flowers are for a presentation, allow time for the recipient or office contact to receive them before the event begins.

In large cities, express delivery is available in 1–2 hours after the order is confirmed. Other options are an exact time with a tolerance of ±30 minutes, the windows 09–12, 12–15, 15–18 or 18–21, and pre-ordering 1–30 days ahead. Match the option to the occasion: a broad window can suit reception flowers, while a presentation needs closer timing.

City delivery costs 500 RUB. For remote districts and suburbs, the operator confirms the price when confirming the order, so check the full total for each destination. Keep the timing and address together in your brief rather than spreading them across messages; the delivery and payment information is a useful reference when preparing an order.

Agree recipient etiquette and a workable handover

For a professional gift, keep the card specific and restrained: name the occasion, add a sincere message and identify the team or company. Avoid romantic wording unless the relationship clearly calls for it. When recognising employees, consistent selection criteria help prevent a well-meant gesture from creating awkward comparisons between colleagues.

Turboflora delivery is anonymous by default: the courier does not name the sender. A card with your text is free, so include your company name in the message if you want the recipient to know who sent the flowers. Check names, job titles and spelling carefully, particularly when translating a message or using a different alphabet.

The courier calls the recipient about 15 minutes before arrival. If the recipient is absent, we agree a second delivery the same day or a handover to a neighbour or concierge with the sender's consent. Decide who can give that consent for a business order, and keep that person reachable; an office address alone does not establish permission to leave a bouquet.

Plan flower care and confirm the order details

For loose stems, prepare a clean vase, remove leaves that would sit below the waterline and trim the stems with a clean, sharp tool before arranging them. Follow any care instructions supplied for the particular flowers. Keep the display away from direct sunlight, heaters and strong draughts, and refresh the water regularly so the vase stays clean.

Assign someone to check office flowers, especially before weekends or closures. Remove fading stems and leaves rather than leaving them in the display, and keep arrangements clear of equipment and frequently handled surfaces. If the office cannot provide routine care, make that constraint part of your selection discussion rather than assuming every bouquet will suit the space.

To arrange an order, contact a manager on WhatsApp for help choosing the bouquet and agreeing the time, address and card text; you can also arrange a photo of the bouquet before delivery. Send one consolidated brief and check the confirmed details against it. For future orders, retain the useful preferences, but recheck the recipient, date and address each time.